Facilities Coordinator

Facilities Coordinator, Swansea – up to £36,750pa 

Reporting to the Finance Manager, you will be responsible for the smooth running of their Swansea Office which will include, Facilities, Reception, (meeting and greeting new visitors), Security, H&S, Mail, Room Hire, Stationery/Equipment, Refreshments and helping HR & Finance as required. 

Main duties include:

Office Duties/ Buildings  

• Liaising with contractors such as: cleaning operations/standards, waste management, PAT testing, fire alarm system maintenance checks, security, coffee machines etc.  
• Ensuring the physical aspects and aesthetics of the office are managed and maintained to a high standard.  
• Ensuring that the office environment is a safe and a desirable place to work .  
• Responsible for daily checks of the building to monitor maintenance standards, lighting and heating use, checking that windows and doors are working and secured.  

Reception Management  

• Meeting and greeting visitors upon arrival whilst ensuring the Reception area is kept presentable at all times. 

 Room Booking 

• Managing conference room bookings online.  
• Setting-up meeting rooms with the appropriate equipment/refreshments etc and ensure they are kept clean and tidy. 

 Hospitality/Stationery/Equipment 

• Booking and arranging team lunches where appropriate.  
• Assisting with stock replenishment, for example: sundries, (milk, fruit, coffee, tea, water) stationery and cleaning supplies.  
• Ensuring printers are maintained and fully stocked with paper.  
• Managing the stationery ordering process, maintaining stock levels.  
• Ordering equipment (laptops/phones/monitors/keyboards). 

 New Starter /Leavers Protocol  

• Carrying out office tours for new starters, ensuring they are issued with a key fob, are trained on using the printers and are aware of office health & safety protocols to ensure compliance. 
• Managing the equipment ordering process for new starters and assist HR with general office duties. 

 Finance  

• Supporting the Finance Manager with some Finance related duties such as Petty cash and carrying out weekly and monthly reconciliations. 

 General Office duties 

• Helping to organise office social events.  
• Opening and distributing all incoming post daily and collect any outgoing post 
• Ensuring waste bins are emptied and taken to the appropriate drop off point.  
• Ensuring car park is properly maintained. 

Experience and Skills required: 

• A minimum of 3 years working within Facilities or as an Office Manager/Coordinator role 
• Well presented/professional, articulate, organised and friendly 
• Proficient in using Microsoft
• Accurate, good attention to detail 

Hours:  

Full time 35 hours per week – Monday to Friday (no hybrid) 

FOR FURTHER DETAILS PLEASE CALL FOR A CONFIDENTIAL CHAT 

(NLR is acting as an Employment Agency on behalf of its Client)