Events Manager, (Fixed Term Contract – 9 months), Swansea

Our client is a leading Global Training provider that is looking to recruit an experienced Events Manager to take responsibility for planning and executing virtual and in-person events from initial venue sourcing through to contracting, pre-event logistics, event executions and invoicing.

Each Event Manager has complete ownership of their allocated events from start to end.

Event Managers must also run Live Online events, in accordance with Global Live Online procedures, working in a team to ensure the Live Online events run as smoothly as possible, and provide all planning and logistics for customer specific, in person Private Events.

 

Main duties and responsibilities:

Courseware & Logistics Coordination

  • Plan, order, and manage courseware logistics to ensure all training materials and resources arrive on time.

Capacity & Registration Management

  • Monitor class capacities to ensure correct classroom allocation.
  • Mark classes as sold out when appropriate.
  • Work with Customer Service to manage waitlists effectively.

Marketing Oversight

  • Monitor marketing activity to ensure execution aligns with the approved event plan.

Instructor Coordination

  • Liaise with training instructors to confirm travel, hotel arrangements and other requirements.

Venue & Technical Operations Liaison

  • Coordinate final event arrangements with contracted venues.
  • Work with technical operations staff to ensure adequate internet and network coverage.

Hospitality & Networking Events

  • Organise and facilitate instructor dinners and delegate drinks receptions.

On-site Event Management

  • Manage the event on-site with responsibility for overall quality and success.
  • Supervise hotel staff and internal course facilitators.

Quality Assurance & Evaluations

  • Administer daily delegate evaluation sheets.
  • Liaise and follow up with delegates and instructors to maintain company’s course quality standards.

Financial Administration

  • Ensure accurate and timely deposit payments and final invoicing.
  • Maintain financial integrity of event costs and payments.

Process Improvement & Cross-Department Collaboration

  • Contribute to continuous improvement of business processes.
  • Collaborate across Operations, Sales, Marketing, Customer Service, and Finance to enhance efficiency.

Live Online Event Support

  • Assist with preparation and execution of Live Online-only events according to global procedures.

Skills and Experience required:

  • 2-5 years’ experience in an Event/Venue Management/planning role, preferably across multiple venues.
  • Experience in handling large volume Events which include Venue sourcing, Contract Negotiation, Event execution and overall Delegate Management.
  • Flexibility to travel within UK and further afield as and when required.
  • Educated to degree level or equivalent vocational qualification or relevant experience.

This is a hybrid role working out of Swansea when not attending events.

FOR FURTHER DETAILS PLEASE EITHER EMAIL OR GIVE US A CALL ON 07976 226534

(NLR is acting as an Employment Agency on behalf of its Client)

To apply for this job email your details to neil@neillewisrecruitment.co.uk